National Programme Officer Job 2019
Job Description For National Programme Officer Job 2019
KEY ACCOUNTABILITIES (not all-inclusive)
Partners Agreements and Payments
Lead the process for Expression of Interest (EOI) and Request for Proposals (RfP) for competitive partner selection in consultation with Activity Managers.
Ensure the adequate preparation and facilitation for presentation and discussion by the Cooperating Partners Committee (CPC).
Lead the preparation and signing of Field Level Agreements (FLA) and Memorandum of Understanding (MoU) documents.
Ensure new agreements and partners are registered and maintained in corporate systems including the vendor master and WFP Information Network and Global System (WINGS).
Keep track of recommendations raised from partnership performance reviews and ensure respective parties are informed on their follow-up actions.
Participate in and facilitate periodic spot-checks on partner’s utilization of WFP funds in collaboration with Finance Unit.
Lead the rollout of the new UN partner’s portal system in Iraq and provide support to WFP and partners staff to successfully use the portal.
Lead the trainings and capacity building initiatives for partners aimed at enhancing their performance and strengthen relationship with WFP
Lead and ensure the smooth process for reviewing partner invoices ensuring completeness of supporting documents as per the approved budget and work plans in the agreement and processing payments in WINGS (WFP’s SAP system).
Keep respective outcomes/activities, Field Offices and Partners informed on all payment status and act on any follow-up issues.
Country Office Management Tool (COMET) Coordination
Lead on the development of project activities, plans and processes in COMET ensuring alignment with wider programme policies and guidelines.
Lead the coordination with activity managers, monitoring and evaluation. Reporting and communication, and budget and resources management teams.
Finalize and submit Needs Based Plan (NDP), budget, planned adjusted beneficiaries and other output plans as part of the CSP and subsequent budget revisions.
Finalize and submit the Annual Corporate Report (ACR) for CO activities, annual Programme
stock report, financial closure report and completion reports.
Provide efficient coordination and specialized project management support to activity managers to ensure that the various activities are performed within the established targets following WFP’s policies and procedures.
Lead on production of a variety of elaborated reports and substantial data analysis and make recommendations to Head of Program and activity managers, ensuring deliverables adhere to corporate standards and quality control.
Lead on and ensure accurate, timely recording of data in COMET by Country Office and sub-Office programme and reporting staff and consistency of information presented to stakeholders. This includes field level agreements, food release notes, distribution plans and reports.
Lead and ensure accurate, timely reconciliation of data and compatibility to other systems. This includes distribution reports, partners’ data, and users’ profiles.
Support the technical capacity building of WFP staff and cooperating partners to ensure efficient use of COMET.
Other tasks could be requested by the supervisor based on the work priorities and needs.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in performance management, business studies, community development, social sciences, project management, statistics and development studies or any other related field is desirable
Experience: For holders of an advanced degree, 3 years of relevant work experience and 5 years for holders of a first level university degree of progressively responsible experience in either partnerships management, information management, Programme implementation, monitoring & evaluation for a humanitarian – development agency. Experience in WFP food assistance programmes is an added advantage.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
Good communication skills in order to provide specialized business support services to a wide range of individuals.
Ability to analyze and interpret financial data and monitor budgets.
Ability to proactively identify and recommend areas for improvement to the design and delivery of specialized services.
Ability to build relationships with a variety of individuals across functions.
Experience in coordinating the work of others and self, training, and supporting others.
Ability to maintain confidentiality.